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Price : Free
Date : January 29, 2019
Location : Kingston and St. Andrew / St. Catherine

This position

Incorporates providing confidential and professional support to the management team and as such, ensures effective coordination and execution of a range of functions to ensure a seamless operation

Oversees all administrative management duties of the organization, with a major focus on managing the projects’ finances and other resources.

Key Responsibilities

Coordinating programme activities ensuring deliverables are completed within defined timelines, scope and budgeted resources

Handling the organization external and internal communications and management systems

Balancing the demands of concurrent activities while maintaining a high level of professionalism and diplomacy

Designing and employing project and change management strategies to assess and minimize programme risks, manage changes to programme scope and/or schedules as applicable to enhance the viability and success of the organization

Engaging in budget monitoring and oversight thereby ensuring the allocation and availability of all necessary resources

Providing administrative support and technical direction for programme activities

Organizing, arranging and coordinating meetings to include technical, financial and/or programme related

Management of office equipment; monitoring the procurement of goods and supplies

Coordinating the organization and availability of programme and administrative documentation for reviews by external auditors and other key external stakeholders

Coordinating the Agency’s recruitment processes and employment of professional staff including the development of job descriptions, compensation packages and orientation schedules

Overseeing the management and disbursement of compensation packages

Ensuring control of programme activities by dealing with and finding solutions to conflicting priorities, issues and challenges

Compile and/ or review technical and financial reports to donor entities and/or other stakeholders

Participating in eternal reviews by auditors and other external stakeholders

Establishing and maintaining linkages with key stakeholder groups – including funders, Civil Society Organizations, government entities, individuals and corporate groupings

Coordinating and supervising the workflow of programme and/or administrative staff

Overseeing the maintenance of programme records, human, financial and other relevant documentation

Maintaining and/or developing filing systems through the creation and coordination of relevant project folders, reports and other applicable files both paper based and electronic

Maintaining a productive and efficient working environment

Ensuring that organization operates in accordance with in-country laws

Performs other duties as assigned in ensuring that the organization’s activities and programmes are implemented in accordance with the relevant procedural guidelines.



Experience in managing and/or coordinating the implementation of simultaneous projects especially at the community level

A strong financial and technical background with emphasis on grant management

Ability to work effectively and professionally with all levels and cross-functional teams

Strong proposal writing skills especially for large grants

Ability to supervise staff as well as establish and maintain effective working relationships

A solid working knowledge of Microsoft Office

High levels of confidentiality, adaptability and a willingness to learn

Keen attention to detail with a high level of accuracy and timely completion of duties

Proficiency with project management tools and strategies



The selected individual must possess the following:

At minimum, a University Degree in Business Administration or related discipline

At least 5 years experiences in a Senior Administrative, grants or project management position preferably within the Non-Governmental Organization sector

Prior financial and technical experiences managing large grants with multi-stakeholder groups is desirable

Excellent writing, communications and organizational skills

Excellent and demonstrable Project Management Skills.

Experiences organizing and or overseeing children and youth work activities or health programmes is an asset.

Use the link to apply

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